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Client Purchase

ProRFx ID:

RFQ04222500000058

Solicitation No:

RFQ# WRS/250635

ProRFx Type:

RFQ: Services

Listing Category:

[76121900] Hazardous waste disposal

Bid Name:

Laboratory Biohazard Waste Removal

Scope of Work:

The City of Ocala requires the services of an experienced Vendor for the monthly removal of one, 30- gallon container of biohazard waste material from the City's Water Quality Laboratory located at 4200 SE 24th St Ocala Florida 34471. The laboratory is open Monday through Friday from 7:00 am to 3:30 pm.

Listing Image:

Image_2a7c38cf.jpg (JPG, 138 KB)

Listed By:

CITY OF OCALA

Industry Type:

City and town managers' offices

Contact Name:

Mrs. Ashley Presley

Contact Email:

apresley@ocalafl.gov

Contact Phone:

(352) 629-8364

Ship to Location:

110 SE Watula Avenue

Address1:

110 SE Watula Avenue

Address2:

CITY HALL

City: Ocala

State: FL

Zip/Postal: 34471

Listing Class.:

RFQ Request For Quote

Listing Start Date:

4/28/2025 12:53:14 PM EST

Listing Ends After:

End Date/Time reached

Listing End Date:

5/22/2025 2:00:00 PM EST

Bid Closes:

5/22/2025 2:00:00 PM EST

IMPORTANT BID DOCUMENT(S)

Exhibit A Scope of W... MORE (41.0 KB - DOCX)
Exhibit B - Price Pr... MORE (36.9 KB - XLSX)

Formal Question Due By:

5/19/2025 @ 5:00 PM EST

First Name		Last Name
Title
Employee ID		Email
Phone1		Mobile1
Phone2		Mobile2

Emergency Contact Name	Emergency Contact Phone1	Emergency Contact Phone2

Please bid on the following item(s) below:

When finished quoting please "SUBMIT BID TO CUSTOMER"

Bid on This Listing

No Bid? Tell us why?

ProRFx Item 1 of 1

Description of what is needed:

Qty:	1
Unit of Measure:	EACH
Type of Product:	Total Pricing

Enter your total pricing as calculated in Exhibit B Price Proposal.

Please, Sign In

Terms & Conditions for listing

Instruction for use

Informational Purposes Only READ ME

1. Response Requirements

1.1. Contract Value

The ESTIMATED initial contract value is: $ AS BID

*1.2. General Terms & Conditions

One or more items in this section are required.

* By checking this box you have read and agree to abide by the City's Terms & Conditions.

Click to open and read the General Terms and Conditions this transaction will be governed with.

Enter your full name (Owner/Authorized Company Representative only):

1.3. Anti-Lobbying/Communication

ANTI-LOBBYING/COMMUNICATION WITH CITY STAFF AND OFFICIALS:

To ensure fair consideration for all proposers/bidders, the City strictly prohibits any communication, whether or not written, verbal, or through a third party, relative to this solicitation with any department, City official, City Council member, or employee during the submission process, except inquiries directly made to the Procurement and Contracting Department, Contracting Officer, or as provided in the protest policy located at: Protest Policy

Additionally, the City prohibits communications initiated by a proposer/bidder, agent, or third party of proposer/bidder to any City official(s), City Council member(s), or employee(s) evaluating or considering the proposals/bids prior to, and up to the time an award decision is made at a scheduled City Council meeting.

*** Any prohibited communications initiated by a proposer/bidder, or a third party on behalf of proposer/bidder, will be grounds for disqualifying the offending proposer/bidder from consideration for award of the solicitation >AND< will face a three (3) year debarment from doing any business with the City of Ocala. ***

1.4. Insurance

Click

HERE to download the Standard Insurance Requirements for the City of Ocala

*1.5. Vendor Agreements

One or more items in this section are required.

Compliance Certification:

As an authorized company representative, I certify my firm or corporation:

Agrees to comply with the requirements of Florida Statute 287.087 for a Drug Free Workplace.

Agrees to comply with the requirements of Florida Statute 448.095 for Employment Eligibility. Employers, contractors and their subcontractors are required to register and use the Department of Homeland Security’s E-Verify system when hiring new employees for the term of the contract. Violations will result in contract termination. (E-Verify is operated by the U.S. Department of Homeland Security).

Owner/Authorized Company Representative initials:

Bidder Certification (Construction Project - Lump Sum):

By my submission of a bid response, and in accordance with your solicitation, I hereby submit this proposal and agree, if my proposal is accepted, to provide goods and services to the City of Ocala in accordance with the solicitation and proposer response. I certify I have read, and will be bound by, all the terms and conditions of this solicitation and any resulting addenda and amendments, in its entirety and understand the scope of work and specification requirements.

Contractor/Bidder agrees to accept the Lump Sum Price as full compensation for doing all work, furnishing all materials, and performing all work embraced in the solicitation/bidding documents; for all loss or damage arising out of performance of the work and from the action of the elements or from any unforeseen or unknown difficulties or obstructions which may arise or be encountered in the prosecution of the Work until the Final Acceptance; and for all risks of every description connected with the Work.

Contractor/Bidder acknowledges that they studied, considered, and included in Bidder’s Lump Sum Bid all costs of any nature relating to: (1) performance of the work under Central Florida weather conditions; (2) applicable law, licensing, and permitting requirements; (3) the Project site conditions, including but not limited to, subsurface site conditions; (4) the terms and conditions of the solicitation/bidding documents, including, but not limited to, the indemnification and no damage for delay provisions.

Contractor/Bidder has given the City or the Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by the City or the Engineer is acceptable to Bidder.

Under no circumstance will the Bidder rely on the estimated quantities provided, in the Schedule of Bid Prices, or within the solicitation. Bidder acknowledges their lump sum bid was developed using Bidder’s own estimating department to establish quantities based upon the specified project plans and/or the solicitation.

I certify I am the owner or an authorized officer or agent for the above company and the information supplied herein, including all pages attached, is correct and neither the applicant not any person or concern in any connection with the applicant as a principal officer, so far as is known, is now debarred or otherwise declared ineligible by the City of Ocala from bidding for furnished materials, supplies or services to the City of Ocala or agency thereof.

Owner/Authorized Company Representative initials:

*1.6. SPECIAL CONDITIONS

One or more items in this section are required.

ADA NEEDS:
Please call the procurement professional shown on this listing forty-eight (48) hours in advance so arrangements can be made if reasonable accommodations are needed for you to participate in any meeting.

AWARDED CONTRACT FAILURE - BIDDING SUSPENSION

I understand and agree to the following:
Bidders who submit a bid to the City of Ocala and fail to fulfill the contract term, for any reason, will be subject to future bidding suspension for year (1), and up to a possible three (3) year bid debarment for serious contractual failures.

Owner/Authorized Company Representative initials:

The City reserves the right to re-open bidding for a Best-and-Final offer.

POLLUTION LIABILITY:
Contractor shall purchase and maintain in force for the duration of the contract insurance for pollution legal liability applicable to bodily injury; property damage, including natural resource damage, loss of use of damaged property or of property that has not been physically injured or destroyed; cleanup costs, removal, storage, disposal, and or use of the pollutant; and defense, including costs and expenses incurred in the investigation, defense, or settlement of claims.

Coverage shall apply to sudden and gradual pollution conditions resulting from the escape of release of smoke, vapors, fumes, acids, alkalis, toxic chemicals, liquids, or gases, natural gas, waste materials, or other irritants, contaminants, or pollutants, including asbestos.

Regarding projects: Contractor is required to provide coverage for up to three (3) years after the completion of a project.

BIDDER CONTRACTS:
Bidder contracts/agreements will not be accepted in most cases. If a contract is required, only City of Ocala contracts will be used for all goods and services. The requirement of bidder contracts and/or bidder written terms and conditions may result in bid rejection. The City will consider adding appropriate bidder clauses into our contract; please upload any desired clauses with your solicitation response.

CLARIFICATIONS AND CORRECTIONS:
The City of Ocala reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from bidders/proposers, or to allow corrections of errors or omissions.

CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL:
Bids or quotes received by the City pursuant to its solicitations are exempt from public disclosure until such time that the City provides notice of an intended decision or until thirty (30) days after opening the bids or quotes, whichever is earlier. If the City rejects all bids or quotes pursuant to this solicitation and provides notice of its intent to reissue the solicitation, then the rejected bids or quotes remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued solicitation or until the City withdraws the reissued solicitation. A bid, quote, or reply shall not be exempt from public disclosure longer than twelve (12) months after the City's initial notice rejecting all bids, quotes, or replies.

ANY MATERIAL SUBMITTED IN RESPONSE TO THIS SOLICITATION WILL BECOME A PUBLIC RECORD PURSUANT TO CHAPTER 119, FLORIDA STATUTES. THIS INCLUDES MATERIAL WHICH THE RESPONDING BIDDER MAY CONSIDER TO BE CONFIDENTIAL, PROPRIETARY, OR A TRADE SECRET. ANY CLAIM OF CONFIDENTIALITY SHALL BE WAIVED UPON SUBMISSION, EFFECTIVE AFTER OPENING PURSUANT TO CHAPTER 119, FLORIDA STATUTES.

Owner/Authorized Company Representative initials:

CONFLICT OF INTEREST:
Disclose the name(s) of any employee, officer, director, shareholder, or agent of your firm that is also a City of Ocala employee or public official:

Disclose the name(s) of any City of Ocala employee or public official that is a known relative of an employee, officer, director, shareholder, or agent of your firm:

Failure to disclose known conflicts of interest may result in bid rejection and/or contract termination, if awarded.

City of Ocala employees who have a 5% or more interest in a bidder's firm must also complete an "Officer and Employee Disclosure Statement" which can be obtained at www.bidocala.com under Vendor Resources. This form includes instructions and relative Florida statutes. Failure to complete this form, if applicable, may result in bid rejection.

CONTRACT LENGTH:
The term of any resulting contract will be for 3 year(s).

CONTRACT RENEWAL:
The resulting contract may be renewed for up to 2 times, with each renewal a 1 year term with the written consent of both parties.

PERFORMANCE EVALUATION:
At the end of the service period, the City may evaluate vendor performance. This evaluation will become public record.

FLORIDA STATUTE 287.133: Public Entity Crime; denial or revocation of the right to transact business with public entities.

Vendor on its behalf and its affiliates agrees and affirms that it has not been placed on the convicted vendor list following a conviction of a public entity crime as provided for in Section 287.133(2)(a), Florida Statutes, which states:
a person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases or real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO, for a period of 36 months from the date of being placed on the convicted vendor list.

Owner/Authorized Company Representative initials:

REFERENCES:
References within the previous three years are preferred.

REFERENCE #1

Company Name:

Contact Person:

Phone Number:

Email Address:

Date of Service:

Contract Value:

Contract Details and/or Description:

REFERENCE #2

Company Name:

Contact Person:

Phone Number:

Email Address:

Date of Service:

Contract Value:

Contract Details and/or Description:

REQUESTED AND ADDITIONAL DOCUMENTS

Upload any requested and additional documents here:

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Max. File Size you can upload is: 50MB. *.exe files will not be accepted

REQUIRED LICENSES AND CERTIFICATIONS:

My firm and/or sub-contractors can comply with the license and certification requirements in the scope and/or this listing.

Vendor shall upload all licenses and/or certifications with their response and must submit required licenses and certifications immediately upon request from the City.

Owner/Authorized Company Representative initials:

SAFETY AND ENVIRONMENTAL:
Vendor will be responsible at all times for precautions to achieve the protection of all persons including employees and property throughout the resulting contract term. The Vendor shall make an effort to detect hazardous conditions and shall take prompt action where necessary to avoid accident, injury or property damage. EPA, DEP, OSHA, and all other applicable safety laws and ordinances shall be followed as well as American National Standards Institute Safety Standards. All hazardous spills, accidents, injuries or claims or potential claims shall be reported promptly to the City Risk Management Department at 352-401-3989, or cell 352-572-0414, and rdennis@ocalafl.org.

Agrees to comply with the safety and environmental requirements above.

Owner/Authorized Company Representative initials:

SOLICITATION DOCUMENTS:
The City of Ocala (City) has no responsibility for the accuracy, completeness or sufficiency of any bid documents obtained from any source other than the official City links below:

Bid Ocala: www.bidocala.com
ProRFx Florida: www.florida.prorfx.com

Obtaining these documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining these documents from any source other than directly from the source listed herein may also result in failure to receive any addenda, corrections, or other revisions to these documents that may be issued.

WARRANTY ON LABOR AND MATERIALS:

Warranty on Labor:

Calendar Days

Warranty on Materials:

Calendar Days

1.7. Electronic Bid Response

ELECTRONIC BID RESPONSE REQUIRED:

All bids/proposals MUST be electronically submitted by or before the due date under the appropriate solicitation/listing accessed online at: www.bidocala.com or www.prorfx.com

Bids/proposals may not be submitted by any other means other than as described above. The City will NOT accept bids/proposals sent by U.S. Mail, private couriers, fax or email.