United States

ProRFx ID: RFP04102500000051

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CANCELLED 6/13/2025 12:32:12 PM EST

WARNING: Listing Ends Soon!

Transaction Fee:

Yes

Format:

Client Purchase

ProRFx ID:

RFP04102500000051

Solicitation No:

LOI#ELE/241091

ProRFx Type:

RFP: Services

Listing Category:

[32000000] Electronic Components and Supplies

[39000000] Electrical Systems and Lighting and Components and Accessories and Supplies

[43000000] Information Technology Broadcasting and Telecommunications

Bid Name:

Supervisory Control And Data Acquisition (SCADA)

Scope of Work:

The City of Ocala is the largest municipality located in Marion County located in North Central Florida. It also serves as the County seat and serves a population of 65,478 full-time residents. The City encompasses approximately 44 square miles. City of Ocala Electric Utility (“Ocala Electric Utility”) is soliciting proposals for a Supervisory Cont...

Listing Image:

photo_a9cbc77b.jpg (JPG, 13 KB)

Listed By:

CITY OF OCALA

Industry Type:

City and town managers' offices

Contact Name:

Ms. Eileen Marquez

Contact Email:

emarquez@ocalafl.gov

Contact Phone:

(352) 629-8362

Ship to Location:

110 SE Watula Avenue

Address1:

110 SE Watula Avenue

Address2:

CITY HALL

City: Ocala

State: FL

Zip/Postal: 34471

Listing Class.:

RFP Request For Proposal

Listing Start Date:

5/8/2025 10:09:42 AM EST

Listing Ends After:

End Date/Time reached

Listing End Date:

6/27/2025 2:00:00 PM EST

Bid Closes:

6/27/2025 2:00:00 PM EST

Listing Status:

Cancelled

IMPORTANT COMMENTS EXIST

View Answers & Comments

IMPORTANT BID DOCUMENT(S)

Exhibit A - Price Pr... MORE (43.9 KB - XLSX)
Letter of Interest (... MORE (566.2 KB - PDF)
SIGN-IN SHEET (4.41 MB - PDF)

Formal Question Due By:

6/25/2025 @ 5:00 PM EST

Cancelled Bid Information

Bid Cancelled on:	6/13/2025 @ 12:32 PM EST
Reason:	6/13/2025 - The City had decided not to pursue this solicitation at this time.

PreBid Meeting Exists (Physical Attendance):

Mandatory:
Date:	6/11/2025 9:00:00 AM EST
Location Name:	Ocala Electric Utilities Conference Room
Address1:	1805 NE 30th Avenue
Address2:
City, State, ZIP:	Ocala, FL, 34470
Room Number:	Bldg 400

Addendum Exists!

Addendum 1 (118.0 KB - PDF)

First Name		Last Name
Title
Employee ID		Email
Phone1		Mobile1
Phone2		Mobile2

Emergency Contact Name	Emergency Contact Phone1	Emergency Contact Phone2

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Bid Details

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Terms & Conditions for listing

Instruction for use

Informational Purposes Only READ ME

1. Response Requirements

*1.1. General Terms & Conditions

One or more items in this section are required.

* By checking this box you have read and agree to abide by the City's Terms & Conditions.

Click to open and read the General Terms and Conditions this transaction will be governed with.

Enter your full name (Owner/Authorized Company Representative only):

1.2. Anti-Lobbying/Communication

ANTI-LOBBYING/COMMUNICATION WITH CITY STAFF AND OFFICIALS:

To ensure fair consideration for all proposers/bidders, the City strictly prohibits any communication, whether or not written, verbal, or through a third party, relative to this solicitation with any department, City official, City Council member, or employee during the submission process, except inquiries directly made to the Procurement and Contracting Department, Contracting Officer, or as provided in the protest policy located at: Protest Policy

Additionally, the City prohibits communications initiated by a proposer/bidder, agent, or third party of proposer/bidder to any City official(s), City Council member(s), or employee(s) evaluating or considering the proposals/bids prior to, and up to the time an award decision is made at a scheduled City Council meeting.

*** Any prohibited communications initiated by a proposer/bidder, or a third party on behalf of proposer/bidder, will be grounds for disqualifying the offending proposer/bidder from consideration for award of the solicitation >AND< will face a three (3) year debarment from doing any business with the City of Ocala. ***

*1.3. Vendor Agreements

One or more items in this section are required.

Compliance Certification:

As an authorized company representative, I certify my firm or corporation:

Agrees to comply with the requirements of Florida Statute 287.087 for a Drug Free Workplace.

Agrees to comply with the requirements of Florida Statute 448.095 for Employment Eligibility. Employers, contractors and their subcontractors are required to register and use the Department of Homeland Security’s E-Verify system when hiring new employees for the term of the contract. Violations will result in contract termination. (E-Verify is operated by the U.S. Department of Homeland Security).

Owner/Authorized Company Representative initials:

Bidder Certification (Non-Construction):

By my submission of a bid response, and in accordance with your solicitation, I hereby submit this proposal and agree, if my proposal is accepted, to provide goods and services to the City of Ocala in accordance with the solicitation and proposer response. I certify I have read, and will be bound by, all the terms and conditions of this solicitation and any resulting addenda and amendments, in its entirety and understand the scope of work and specification requirements.

Owner/Authorized Company Representative initials:

1.4. Insurance

Click

HERE to download the Standard Insurance Requirements for the City of Ocala

*1.5. SPECIAL CONDITIONS

One or more items in this section are required.

OFFER AND ACCEPTANCE:

Any submitted bid or proposal is your contractual, legally bound obligation in the absence of a written contract when said offer is accepted by the City. The City reserves the right to request modification of the Bidder's offer to more fully meet the needs of the City, and any further offer is binding upon the Bidder.

In case of default by the Bidder after acceptance by the City, the City may take action as it deems appropriate including legal action for damages or specific performance.

Owner/Authorized Company Representative Initials:

ERRORS AND OMISSIONS:
The responding firm will provide proof of Errors and Omissions Insurance, which covers the company and their agents with limits of at least $ 1000000
This insurance must be written by an insurer who possesses an A.M. Best rating of at least an “A”.

ADA NEEDS:
Please call the procurement professional shown on this listing forty-eight (48) hours in advance so arrangements can be made if reasonable accommodations are needed for you to participate in any meeting.

AWARDED CONTRACT FAILURE - BIDDING SUSPENSION

I understand and agree to the following:
Bidders who submit a bid to the City of Ocala and fail to fulfill the contract term, for any reason, will be subject to future bidding suspension for year (1), and up to a possible three (3) year bid debarment for serious contractual failures.

Owner/Authorized Company Representative initials:

BIDDER CONTRACTS:
Bidder contracts/agreements will not be accepted in most cases. If a contract is required, only City of Ocala contracts will be used for all goods and services. The requirement of bidder contracts and/or bidder written terms and conditions may result in bid rejection. The City will consider adding appropriate bidder clauses into our contract; please upload any desired clauses with your solicitation response.

CLARIFICATIONS AND CORRECTIONS:
The City of Ocala reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from bidders/proposers, or to allow corrections of errors or omissions.

PROFESSIONAL LIABILITY:
Professional Liability insurance with an occurrence limit of not less than $ 1000000
shall be required for the firm. It is recognized that this type of insurance is only available on a Claims Made basis and Additional Insured endorsements are not available. All contracts for such services shall require the other party maintains this insurance for at least five years beyond the end of the contract.

CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL:
The City of Ocala (City) shall handle all written competitive submissions, replies, oral presentations, other submissions, correspondence, meetings and all records made thereof, and all other records concerning this solicitation in compliance with Chapters 119 and 286, Florida Statutes and Article 1, Section 24 of the Florida Constitution.

Proposals or replies received by the City pursuant to its solicitations are exempt from public disclosure until such time that the City provides notice of an intended decision or until thirty (30) days after opening the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this solicitation and provides notice of its intent to reissue the solicitation, then the rejected proposals or replies remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued solicitation or until the City withdraws the reissued solicitation. A proposal or reply shall not be exempt from public disclosure longer than twelve (12) months after the City's initial notice rejecting all proposals or replies.

Upon award recommendation or ten (10) days after opening, bids become “public records” and shall be subject to public disclosure consistent with Chapter 119 (Public Records) and Section 815.045 (Trade Secret Information), Florida Statutes. Should bidders/proposers consider any information related to their proposal or the services to be provided to City to be proprietary, a trade secret, or otherwise constitute confidential material under Florida or federal law, bidder/proposer shall designate such portion of the material as such by clearly marking it as CONFIDENTIAL, PROPRIETARY, or TRADE SECRET and submit both a non-redacted and redacted copy of their submission. The redacted copy shall only exclude or obliterate the exact portions claimed to be confidential, proprietary, or trade secret. Additionally, bidder/proposer shall state the basis for of the exemption that it contends is applicable to the record, to include the statutory citation to an exemption created or afforded by statute.

THE CITY WILL MAKE NO EFFORT TO VERIFY WHETHER OR NOT THE REDACTED MATERIAL IS EXEMPT FROM CHAPTER 119, FLORIDA STATUTES. THAT DETERMINATION IS TOTALLY THE RESPONSIBILITY OF THE BIDDER/PROPOSER AND THE BIDDER/PROPOSER SHALL BE SOLELY RESPONSIBLE FOR DEFENDING ITS DETERMINATION THAT THE REDACTED PORTIONS OF ITS RESPONSE ARE CONFIDENTIAL, TRADE SECRET, OR NOT OTHERWISE SUBJECT TO DISCLOSURE. PROPOSER SHALL PROTECT, DEFEND, AND INDEMNIFY THE CITY FOR ANY AND ALL CLAIMS ARISING FROM OR RELATING TO PROPOSER’S DETERMINATION THAT THE REDACTED PORTIONS ARE NOT SUBJECT TO DISCLOSURE. IF THE PROPOSER FAILS TO SUBMIT A REDACTED COPY OF ITS SUBMISSION, ANY CLAIM OF CONFIDENTIALITY IS WAIVED, AND THE CITY SHALL BE AUTHORIZED AND REQUIRED TO PRODUCE THE ENTIRE DOCUMENT OR RECORD IN ITS ANSWER TO A PUBLIC RECORDS REQUEST FOR SAID RECORDS.

I have read and understand my responsibilities regarding any purported confidential, PROPRIETARY, or trade secret material contained in my proposal AND (please select the appropriate statement below):

I have not included a redacted copy of our proposal.

I have included a redacted copy of our proposal along with this original.

Owner/Authorized Company Representative initials:

CONFLICT OF INTEREST:
Disclose the name(s) of any employee, officer, director, shareholder, or agent of your firm that is also a City of Ocala employee or public official:

Disclose the name(s) of any City of Ocala employee or public official that is a known relative of an employee, officer, director, shareholder, or agent of your firm:

Failure to disclose known conflicts of interest may result in bid rejection and/or contract termination, if awarded.

City of Ocala employees who have a 5% or more interest in a bidder's firm must also complete an "Officer and Employee Disclosure Statement" which can be obtained at www.bidocala.com under Vendor Resources. This form includes instructions and relative Florida statutes. Failure to complete this form, if applicable, may result in bid rejection.

CONTRACT LENGTH:
The term of any resulting contract will be for 5 year(s).

CONTRACT RENEWAL:
The resulting contract may be renewed for up to 2 times, with each renewal a 2 year term with the written consent of both parties.

CONTRACT RENEWAL ESCALATION:
Renewals will be subject to a maximum negotiated increase, upon the written agreement of the City, of no more than 3 percent above the pricing set forth in original contract.

DELAYS AND DAMAGES:
The Bidder agrees to make no claim for extra or additional costs attributable to any delays or inefficiencies in the performance of this contract occasioned by any act by the City except as provided in the agreement. The Bidder also agrees that any such delay or inefficiency shall be compensated for solely by an extension of time to complete the performance of the work in accordance with the provision in the standard specification.

INSPECTION AND ACCEPTANCE:
All goods and/or services provided under the resulting agreement are subject to inspection and acceptance by an authorized representative of City. Payment shall not be authorized until the goods and/or services have been received, accepted, and properly invoiced. City reserves the right to have rejected goods replaced by Vendor at the purchase price stipulated in this Agreement; or to return the rejected goods for full credit at the price charged. Transportation costs and any additional costs will be borne by Vendor in each instance. City’s rights with respect to rejection of material are not waived by failure to notify Vendor immediately upon receipt of delivery.

PERFORMANCE EVALUATION:
At the end of the service period, the City may evaluate vendor performance. This evaluation will become public record.

FLORIDA STATUTE 287.133: Public Entity Crime; denial or revocation of the right to transact business with public entities.

Vendor on its behalf and its affiliates agrees and affirms that it has not been placed on the convicted vendor list following a conviction of a public entity crime as provided for in Section 287.133(2)(a), Florida Statutes, which states:
a person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases or real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO, for a period of 36 months from the date of being placed on the convicted vendor list.

Owner/Authorized Company Representative initials:

REFERENCES:
References within the previous three years are preferred.

REFERENCE #1

Company Name:

Contact Person:

Phone Number:

Email Address:

Date of Service:

Contract Value:

Contract Details and/or Description:

REFERENCE #2

Company Name:

Contact Person:

Phone Number:

Email Address:

Date of Service:

Contract Value:

Contract Details and/or Description:

REQUESTED AND ADDITIONAL DOCUMENTS

Upload any requested and additional documents here:

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Max. File Size you can upload is: 50MB. *.exe files will not be accepted

SAFETY AND ENVIRONMENTAL:
Vendor will be responsible at all times for precautions to achieve the protection of all persons including employees and property throughout the resulting contract term. The Vendor shall make an effort to detect hazardous conditions and shall take prompt action where necessary to avoid accident, injury or property damage. EPA, DEP, OSHA, and all other applicable safety laws and ordinances shall be followed as well as American National Standards Institute Safety Standards. All hazardous spills, accidents, injuries or claims or potential claims shall be reported promptly to the City Risk Management Department at 352-401-3989, or cell 352-572-0414, and rdennis@ocalafl.org.

Agrees to comply with the safety and environmental requirements above.

Owner/Authorized Company Representative initials:

SOLICITATION DOCUMENTS:
The City of Ocala (City) has no responsibility for the accuracy, completeness or sufficiency of any bid documents obtained from any source other than the official City links below:

Bid Ocala: www.bidocala.com
ProRFx Florida: www.florida.prorfx.com

Obtaining these documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining these documents from any source other than directly from the source listed herein may also result in failure to receive any addenda, corrections, or other revisions to these documents that may be issued.

WARRANTY ON LABOR AND MATERIALS:

Warranty on Labor:

Calendar Days

Warranty on Materials:

Calendar Days

1.6. Electronic Bid Response

ELECTRONIC BID RESPONSE REQUIRED:

All bids/proposals MUST be electronically submitted by or before the due date under the appropriate solicitation/listing accessed online at: www.bidocala.com or www.prorfx.com

Bids/proposals may not be submitted by any other means other than as described above. The City will NOT accept bids/proposals sent by U.S. Mail, private couriers, fax or email.

If you wish to respond to the listing, click on the "Bid on this item" link and complete the fields presented to you.

Q:	QUESTIONS: SECTION 1 1- Section 1.13. Will there be any requirement to submit documentation that all those working on the project have been processed through e-verification? SECTION 2 1- Section 2.b-d. How is OEU planning to implement communications, particularly at the RTU level to support two redundant master stations systems running simultaneously? 2- Section 2.b-d. Who will be responsible for the configuration of the City’s existing equipment, and network to handle dual SCADA applications and communication to the field? 3- Section 2.b-d. Who will maintain the database during the 6 months running the system simultaneously. 4- Section 2.b-d. If the same servers are being used for the new and old systems, what steps will OEU take to avoid potential resource overload? In other words, how is OEU making sure the old system doesn’t get resource priority over the new system? 5- Section 2.b-d. Does the hardware have sufficient Ethernet ports for dual LANS, or multiple IP Addresses? 6- Section 2.b-d. What are the expected findings and/or benefits from this exercise as opposed to a more typical SAT? 7- Section 2.b-d. At the end of 6 months, who will be responsible for removing the old system from the server and client machines? 8- Section 2.c-c. Assuming third party modules are to be used, does the City require; 1. Guarantees the software will remain compatible with the system for the life of the system 2. All warrantees and extended services agreements will cover third party modules. 3. Guarantees the SCADA supplier will have full responsibility of the third-party modules in the event of any issue 9- Section 2.d-a.2. Can OEU provide the hardware, and software specifications for the servers they are planning to use? 10- Section 2.d-a.3. Can OEU provide the hardware, and software specifications for the workstations they are planning to use? 11- Section 2.d-d. Table 1 lists MAS, MilSoft, and MDM integration as optional. Does OEU have a preference between the SCADA vendor providing the integration, or OEU using a different external resource? What is OEU’s plan to interface the SCADA system to these services if not provided by SCADA? 12- Section 2.f. Please confirm the interface protocol will be Multispeak Version 3 and/or 4. 13- Section 2.f. Table 2. Does the existing system today interface with these third-party systems? 14- Please confirm the City will contract, schedule and or coordinate with the third-party systems during startup, as well as during the 6 months the old and new systems will be running simultaneously. What is OEU’s implementation plan to run two dual redundant SCADA systems along with the third-party systems? 15- Section 2.i. Please confirm the Historical data from the old system will be provided in a readable format such as CSV, or Excel. 16- Section 2.k-1. Please confirm the RTU portion of the training does not pertain to the SCADA vendor 17- Section 2.l-2. Does OEU currently have a VPN connection setup for outside vendors? SECTION 3 1- Section 3.3-b refers to section 2.4. This section does not exist, please clarify. 2- Section 3.3-f. If we are offering an OMS option, can the 40 page limitation be expanded to account for this additional information? Posted by: Dante Tulipano 5/22/2025 3:55:29 PM EST
A:	SECTION 1 1- Section 1.13. Will there be any requirement to submit documentation that all those working on the project have been processed through e-verification? ANSWER: No SECTION 2 1- Section 2.b-d. How is OEU planning to implement communications, particularly at the RTU level to support two redundant master stations systems running simultaneously? ANSWER: Dual NICS on the RTACs and Communication Processors. 2- Section 2.b-d. Who will be responsible for the configuration of the City’s existing equipment, and network to handle dual SCADA applications and communication to the field? ANSWER: Network Engineer – IT/OT Team 3- Section 2.b-d. Who will maintain the database during the 6 months running the system simultaneously. ANSWER: New SCADA DB would be Network Engineer and new vendor. 4- Section 2.b-d. If the same servers are being used for the new and old systems, what steps will OEU take to avoid potential resource overload? In other words, how is OEU making sure the old system doesn’t get resource priority over the new system? ANSWER: Virtual Server Environment has ability to scale resources accordingly. 5- Section 2.b-d. Does the hardware have sufficient Ethernet ports for dual LANS, or multiple IP Addresses? ANSWER: Yes 6- Section 2.b-d. What are the expected findings and/or benefits from this exercise as opposed to a more typical SAT? ANSWER: Gain insights on current technologies that best fit Ocala Electric Utility needs. 7- Section 2.b-d. At the end of 6 months, who will be responsible for removing the old system from the server and client machines? ANSWER: Old system servers are configured as Virtual Servers. No physical removal will be needed. 8- Section 2.c-c. Assuming third party modules are to be used, does the City require; 1. Guarantees the software will remain compatible with the system for the life of the system ANSWER: Yes, the third-party modules will need to be compatible with current Ocala Electric Hypervisors or support virtualized environments, AD domain authentication, etc. 2. All warrantees and extended services agreements will cover third party modules. ANSWER: Please provide more context. 3. Guarantees the SCADA supplier will have full responsibility of the third-party modules in the event of any issue ANSWER: Please provide more context. 9- Section 2.d-a.2. Can OEU provide the hardware, and software specifications for the servers they are planning to use? ANSWER: Windows Servers and Workstations will be used. Virtual environment gives flexibility to support dynamic Ram and CPU compute resources. 10- Section 2.d-a.3. Can OEU provide the hardware, and software specifications for the workstations they are planning to use? ANSWER: Dell Optiplex 7070 500gb SSD storage, 16.0gb installed ram, CPU: Intel i5-9500 @3.00GHz. 11- Section 2.d-d. Table 1 lists MAS, MilSoft, and MDM integration as optional. Does OEU have a preference between the SCADA vendor providing the integration, or OEU using a different external resource? What is OEU’s plan to interface the SCADA system to these services if not provided by SCADA? ANSWER: Multispeak would be used to interface with those integrations. (We are not currently integrated with Milsoft OMS within SCADA, this is capability we were interested in if staying with Milsoft OMS long term). 12- Section 2.f. Please confirm the interface protocol will be Multispeak Version 3 and/or 4. ANSWER: Milsoft uses MultiSpeak 3.0. 13- Section 2.f. Table 2. Does the existing system today interface with these third-party systems? ANSWER: No, but it can. 14- Please confirm the City will contract, schedule and or coordinate with the third-party systems during startup, as well as during the 6 months the old and new systems will be running simultaneously. What is OEU’s implementation plan to run two dual redundant SCADA systems along with the third-party systems? ANSWER: We would like for new vendor to coordinate with the third-party systems to configure the Api’s/connector interfaces. 15- Section 2.i. Please confirm the Historical data from the old system will be provided in a readable format such as CSV, or Excel. ANSWER: Historical data for current system lays within SQL databases. 16- Section 2.k-1. Please confirm the RTU portion of the training does not pertain to the SCADA vendor. ANSWER: No, only the configurable software, administration, and management of the new SCADA system. 17- Section 2.l-2. Does OEU currently have a VPN connection setup for outside vendors? ANSWER: No. The network is Air-Gapped. SECTION 3 1- Section 3.3-b refers to section 2.4. This section does not exist, please clarify. ANSWER: Section 2 (d) PROJECT REQUIREMENTS AND SPECIFICATIONS 2- Section 3.3-f. If we are offering an OMS option, can the 40-page limitation be expanded to account for this additional information? ANSWER: Yes. Please keep the page limit under 100. Posted by: Eileen Marquez 5/29/2025 3:10:38 PM

Q:	Regarding Proposal Submission Information, Within Tab 2, Item 4 the RFP states: “Provide proof of verifiable experience supplying and delivering products of a similar scope as those outlined in this Solicitation to a governmental agency, electric provider, and/or utility company for a period of no less than five (5) years.” May we develop our own format for supplying the requested information, instead of using Attachment 1? We believe that in doing so, we can provide more substantive and relevant information. Posted by: Carey Baird 6/2/2025 10:30:19 AM EST
A:	You may create your own format, as long as it includes all the information requested in Tab 2. Posted by: Eileen Marquez 6/3/2025 3:28:49 PM

Q:	A project like this can require a large commitment of resources from OEU. Will OEU be pursuing an engineering firm to act as the owner's engineer or to provide any additional staff augmentation during the implementation? Section 2.c.h — Is the existing SCADA system and network NERC compliant or will additional work by the vendor be required to bring the whole system into compliance? Section 2.b.c — What are the make, model, and quantities of RTUs and RTACs? Section 2.b.d — By running concurrently, do you mean side by side with only one system polling each site as it is migrated from old to new? Or do you mean each site will be polled simultaneously by both the old and new systems? If the latter, can you verify the field equipment has the functionality to report to two different SCADA systems simultaneously? Section 2.a — How many substations are currently on SCADA? Section 2.a — Is OMS and IVR currently integrated with the existing SCADA? Section 2.a — Which SCADA system is currently in use? Posted by: Stella Biggs 6/6/2025 2:44:43 PM EST
A:	1. A project like this can require a large commitment of resources from OEU. Will OEU be pursuing an engineering firm to act as the owner's engineer or to provide any additional staff augmentation during the implementation? ANSWER: NO OEU will only have 1 onsite network engineer to accomplish project. 2. Section 2.c.h — Is the existing SCADA system and network NERC compliant or will additional work by the vendor be required to bring the whole system into compliance? ANSWER: Existing network is NERC compliant for low impact. 3. Section 2.b.c — What are the make, model, and quantities of RTUs and RTACs? ANSWER: The City will not be releasing this information to the public. 4. Section 2.b.d — By running concurrently, do you mean side by side with only one system polling each site as it is migrated from old to new? Or do you mean each site will be polled simultaneously by both the old and new systems? If the latter, can you verify the field equipment has the functionality to report to two different SCADA systems simultaneously? ANSWER: Ideally, each site would run concurrently to troubleshoot and debug issues with the new software. We already do multi device polling for historical data, so it will work. 5. Section 2.a — How many substations are currently on SCADA? ANSWER: OEU has 20 substations including Shady II and Richmond II. 6. Section 2.a — Is OMS and IVR currently integrated with the existing SCADA? ANSWER: No, but our SCADA system is capable with multi-speak. 7. Section 2.a — Which SCADA system is currently in use? ANSWER: The City will not be releasing this information to the public. Posted by: Eileen Marquez 6/10/2025 12:14:56 PM

Q:	Posted by: Eileen Marquez 6/9/2025 12:06:40 PM EST
Comment:	MANDATORY PRE-SUBMITTAL CONFERENCE. (a) The City of Ocala (“City”) has scheduled a mandatory Pre-Submittal Conference and Site Visit for this Solicitation for Wednesday, June 11, 2025 at 9:00 A.M, at Ocala Electric Utilities,1805 NE 30th Avenue, Bldg. 400, Ocala, FL 34470. Interested Proposers are required to attend this conference to obtain important information relative to this Solicitation. (b) All attendees will be required to sign-in and will be asked to execute a Non-Disclosure Agreement in order to protect certain confidential data or information relating to the security of the technology processes and/or practices of Ocala Electric Utility that is proprietary to the City, not generally known to the public, and exempt from Florida’s Sunshine Law under section 119.0713(4)(a) and (5)(a), Florida Statutes. (c) Failure to attend the Pre-Submittal Conference, sign-in, and execute the City’s Non-Disclosure Agreement will result in the Proposer’s response being rejected as non-responsive. Posted by: Eileen Marquez 6/9/2025 12:06:40 PM

Q:	1. Can OEU provide a network architecture drawing illustrating their current configuration? 2. Can OEU provide a network architecture drawing illustrating their desired configuration? 3. Section 2.d.b(3) states “Software License(s) – Up to 20 Licenses, site license preferred”. 3a. What are these intended for and where are the intended machines; 20 operator workstations? Combination of Operator workstations and remote viewing/read only viewer clients? 3b. What is OEUs current interpretation of “Site License”. 3bi. Is this a Runtime and Development license expectation as opposed to a runtime only license? 3bii. Do all workstations need a runtime/development license? Or will only the engineering workstations have the development environment/license? 4. Section 2.d.b(4 & 5) under SCADA Solution Software Requirements states “Software Warranties” b(4) and “Software Portals” b(5). 4a. Can you provide context on what you expect from Software Warranties and Portals? 4ai. What warranty software wise does OEU want? Is this primarily for the development of the SCADA/HMI by the Contractor? Or is related to the base SCADA/HMI software package? 4aii. What Portal does OEU desire; Controls/Operations? Management? Configuration? Licensing? 5. Section 2.d.c(5) states “Forms Design”. 5a. Is OEU inquiring about what forms we intend to utilize during the project such as FAT/SAT forms and their methodology and creation? 5b. Or is this related to the data and reporting forms/templates? 6. In regard to the Functional Process Table item “GIS Internal Feature” & “GIS Integration Capability”. 6a. Is OEU’s desire for a GIS Internal Feature intended to replace the existing GIS system? 6b. What is OEUs intended desires for GIS integration? Does OEU wish to display GIS data within SCADA and SCADA within their GIS? Or only one of the options? 7. It is stated that certain information pertaining to OEU’s SCADA system will require a signed NDA. Can OEU provide a NDA for the Contractor to sign to obtain the above requests? Otherwise, can the Contractor provide OEU with an NDA to obtain the above requests? 8. Given that the questions are due by June 25th, and that there may be an NDA and additional files/drawings OEU provided for review, will OEU consider extending the proposal due date to accommodate the short turnaround time? Posted by: Carey Baird 6/12/2025 8:31:08 AM EST
A:	no response

Q:	SECTION 2 1- Section 2.b-d: Field equipment maintenance after commissioning and training. After commissioning, and training, and at the end of the 6-month test, Vendor (QEI) is only responsible for the QSCADA system. Please confirm that once the “old” server is taken off line, OEU’s responsibility include but are not limited to: a. The “Old” virtual server will be OEU’s full responsibility. b. Any changes to the field equipment will be OEU’s full responsibility c. Network and IP Addressing implemented initially will remain the same, therefore there will be NO additional work for the vendor when the transition is made to the NEW system operating solely. If not, please specifically define OEU’s expectations of the vendor. 2- Section 2.b-d: Field equipment and communications during 6-month the system is running simultaneously. Please confirm that OEU will be fully responsible for updating, and maintaining field equipment (RTUs, IEDs, etc), and communications infrastructure in order to achieve simultaneous communications with the old and new SCADA systems. This includes initial configuration at the start of the 6-month period as well as during, and after the 6 months are over. 3- Section 2.g: Items 8, and 12 both mention reports. Please clarify what is meant by “Period Ending Reports”. Also, how many reports are currently being generated, and with what frequency? Would it be possible to get a sample? 4- Section 2.l-2: Per answer on RFI #1, the VPN connection is air-gapped. Will OEU permit this connection be made on request, or is this a permanent air-gap? 5- Some customers prefer to run the QWeb, Historian, and Simulator on separate hardware than the server master stations. Is OEU’s preference to provide this as a separate machine/VM environment, or should QEI quote this hardware? 6- What is OEU’s time frame to implement the OMS part of the system? If this implementation is meant to take place during the initial 6 month period, please that all third party vendors currently used by OEU, can support two simultaneous connections to two active systems. 7- Section 3.3-f: For effective call handling, it is necessary to integrate the OMS with the Customer Information System (CIS). What CIS is currently used by Ocala, and what integration options are available with this system? 8- Section 3.3-f: Integrating the OMS with a weather information system would be desirable. What system does Ocala currently use, or which one would you recommend for this purpose? 9- Section 3.3-f: Regarding OMS reliability reports, in addition to the IEEE indices (SAIDI, SAIFI, CAIDI, MAIFI, CEMI5) and the PSC forms (PSC/ENG 102-1, 102-2, 102-3a/b), does Ocala require any additional reports? If so, please list them. Posted by: Dante Tulipano 6/12/2025 4:49:49 PM EST
A:	no response